Job Vacancy - Executive Assistant to the NNAS Executive Director

The National Nursing Assessment Service is a not-for-profit organization that supports its 21 organizational nursing regulatory body members from across Canada in providing educational credentialing assessment of internationally educated nurses and other related services. This not- for-profit organization operates within a pan-Canadian context, and supports our partners in ensuring quality patient care. The organization is current seeking an experienced, professional and effective full-time Executive Assistant to support the Executive Director.

Primary Responsibilities

Scheduling and Calendar Management

  • Co-ordinate the Executive Director’s schedule, appointments, reservations and travel arrangements and be able to manage calendar with multiple time conflicts.
  • Organize meetings of committees and other, involving multiple senior executives and partners (government, nursing regulatory body members, government agencies, other NFP): electronic polling and other means; document preparation, attendance tracking, guest speakers, and etc.
  • Assist the Executive Director in the support of the monthly Board meetings and various committees (Governance, Finance & Audit).
  • Plan, organize and co-ordinate functions and special events including the Annual General Meeting and conference: venue, catering, hotel room bookings, guests, and A/V.

Email Management

  • Manage Executive Director email inbox, including screening, routing and responding to a large volume of email ensuring all incoming emails are acknowledged swiftly and proactively address.
  • Able to monitor electronic meeting votes and other electronic decision-making activities.

Document Preparation

  • Prepare and/or edit internal and external letters, faxes, memos and mass emails.
  • Ability to record and produce minutes accurately, efficiently and in a timely manner
  • including board meetings.
  • Ability to prepare meeting document packages in a timely and accurate manner so that they
  • are sent in advance of meetings.

Communication

  • Communicate with high profile clients via phone, email and written correspondence.
  • Maintain up-to-date and detailed client contact lists.
  • Work with organization’s administrative consultants and staff to maintain social media platforms where necessary: Twitter, website.

General Duties

  • Administrative tasks; accurately prepare and file expense reports, filing, faxing and other as required.

Essential Skills, Experience and Educational Requirements

  • Bachelor’s degree preferred or related education in administrative support.
  • Superior computer skills and in-depth knowledge of relevant MS Word, Excel and
  • PowerPoint.
  • 6-8 years of Executive Assistant experience supporting executives (i.e., C-level) required.
  • Must have experience supporting boards, preferably in the not-for-profit sector.
  • Must be a highly organized and solutions-driven go-getter.
  • Ability to pay attention to detail with high degree of accuracy, handle multiple priorities at
  • once, manage time effectively, and maintain composure in a fast-paced environment.
  • Problem solving - ability to identify and resolve problems in a timely manner, gathering and
  • analyzing information.
  • Ability to show initiative and be proactive.
  • Excellent verbal and written communication skills in English (French an asset).
  • High standards of ethics and confidentiality to handle sensitive information.

All interested applicants, please send a cover letter expressing your interest and qualifications, and a resume/cv to ea@nnas.ca no later than August 19, 2016 end of day. Please reference: “Executive Assistant” in the email subject line. No inquiries. Only those applicants who meet the qualifications will be invited to interview.

Posted on August 10, 2016 .

Volunteer Communications Intern

The National Nursing Assessment Service is an innovative pan-Canadian not-for-profit that serves to assess the credentials of internationally educated nurses to support 21 nursing regulatory bodies in nine Canadian jurisdictions decisions on nursing licensure. NNAS has a number of stakeholders and clients including our 21 nursing regulatory body members, our international nursing clients from over 130 countries around the world, government and partners at the provincial and national level. We are seeking a creative, energetic communications and public relations volunteer intern to support our communications efforts with our members, clients and stakeholders.

Roles and Responsibilities

  • Developing and maintaining media contact lists
  • Monitoring and tracking our media vehicles – building our social medial following, expanding our reach nationally and internationally, tracking our social media presence
  • Performing basic website page updates and revisions (loading pages, and new content, etc.,)
  • Assisting in a communications strategy which includes role of social media to support organizational mandate
  • Organizing clips/media coverage on related nursing and licensure issues at the provincial, national and international level
  • Liaise with other communication leads from amongst our membership to coordinate communication efforts
  • Developing and collating content and distributing monthly NNAS ebulletin
  • Perform environmental scans of our members to determine any key news events related to practice, policy or legislation which may have an impact on our operations
  • Preparing press materials including press releases and fact sheets
  • Assisting with research for presentations and events, communications materials and other related matters
  • Assisting with event coordination for in-person and on-line webinars and presentations
  • Providing some general administration support as required.
  • Attending team meetings

Basic Requirements:

  • Post-secondary education (in progress or completed) in communications and/or public relations
  • Previous PR agency experience a plus, but not required
  • Excellent written and verbal communication skills
  • Passionate interest in and understanding of public relations
  • Flexibility and organizational skills required to work on a variety of projects in one day
  • Proficient in Microsoft Office
  • Experiencing in website management or revision

If you are interested in being an important a part of our team, please submit a cover letter and a resume to:ea@nnas.ca. No phone inquiries.

Posted on August 5, 2016 .

NNAS Welcomes a New Board Chair

TORONTO, July 12, 2016 - The National Nursing Assessment Service (NNAS) is pleased to announce the election of Lynn Power as the new Chair of the Board, following the resignation of Mary-Anne from the Board in mid-June.

thumbnail_Power%2c Lynn (Oct 11).jpg

“I’m looking forward to working with the Board, staff and partners in continuing the work of NNAS and enhancing the services that we provide for our members and to the IEN’s,” says Lynn Power.

Lynn Power is the Executive Director with the Association of Registered Nurses of Newfoundland and Labrador (ARNNL). This key leadership role is accountable to provide visionary and strategic leadership in strengthening the registered nursing profession in the province, while upholding the Association’s commitment to regulatory excellence.

Employed at ARNNL since 2001 as both the Practice Consultant and as the Director of Policy and Practice, Lynn Power has represented registered nurses of the province on numerous local, national, and international initiatives.

Lynn also serves on several provincial advisory committees that enhance connections between ARNNL and nursing practice and health policy matters. Currently, she is a Director at the NL Centre for Health Information, a member of the Provincial Wellness Council and a member of the Premier’s newly appointed Primary Health Care Advisory Committee.  In collaboration with the Canadian Nurses Association, she acted as a consultant for the Vietnamese Nurses Association for almost 9 years. She currently volunteers with VON, being on the St. John’s Board for approximately seven years and is still on the VON National Board of Directors, being the Board chair from 2012-2014 and since 2015 has been a board member for the Canadian Mental Health Association – NL Division.  Before joining the ARNNL staff, she worked within Eastern Health in a variety of roles spanning clinical, frontline leadership and educational services. Lynn is a RN with graduate level preparation (MN) from Memorial University of Newfoundland. 

“Lynn brings with her a strong and visionary leadership and it will be exciting to work with her, the board and staff executing the Ends and strategic plan,” commented NNAS Executive Director Siu Mee Cheng.

About NNAS

The National Nursing Assessment Service was created in 2012 by 21 Canadian nursing regulatory bodies working with the provincial and federal governments, to create a harmonized process to collect the requisite documentation and to assess education credentials of internationally educated nurses in order to support Canadian nursing registration. Its membership consists of the 21 licensed practical nurse, registered nurse and registered psychiatric nurse regulatory bodies in Canada, except Quebec and the territories. NNAS is governed by a 12-member board of directors representing the three regulated nursing groups.  Start-up funding was provided by the regulatory bodies, provincial governments and the Government of Canada. For more information visit www.nnas.ca.

Media Contact

Siu Mee Cheng, Executive Director, National Nursing Assessment Service, 1-877-215-9989 ext. 4 or smcheng@nnas.ca .

Posted on July 29, 2016 .

Request for Proposals - NNAS External Audit Services 2016/2017

National Nursing Assessment Service (NNAS) is a Canadian not-for-profit organization comprised of 21 Nursing regulatory body members of three nursing disciplines: registered nurses (RNs), licensed practical nurses (LPNs) and registered psychiatric nurses (RPNs). It is responsible for the initial assessment of internationally educated nurses (IENs) seeking registration and licensure in Canada. NNAS assesses each IEN’s nursing education for comparability to Canadian standards for entry to practice. In addition, NNAS provides an on-line application portal, receives and authenticates registration – supporting documentation, and screens IEN applications to analyze education comparability.

NNAS operates out of our head office at 215 Spadina Avenue, Unit 463, Level 4, Toronto, Ontario, M5T 2C7. The IEN assessment process is carried out by a 3rd party-vendor.

Objective

The objective of this RFP is to select an auditing firm to provide audit services for the National Nursing Assessment Service for 2016-17 (ending March 31, 2017) with the possibility of a two-year extension upon Board and Membership approval.

RFP Details

The full RFP can be seen by downloading this PDF.

Response Deadline

Proposals are due by July 27, 2016 by 4:00 pm (Eastern).

Posted on June 21, 2016 .

NNAS 2016-2019 Strategic Plan

Innovative Nursing Organization Poised for Growth

Toronto, ON – April 4, 2016

The National Nursing Assessment Service (NNAS) is pleased to launch its 2016-19 Strategic Plan: Building a Foundation for the Future.

NNAS is a young, innovative organization that was created through an unprecedented collaboration among Canada’s nurse regulators, working together to develop a common national assessment process for internationally educated nurses (IENs) seeking registration to practise in Canada.

The 2016-19 Strategic Plan, the organization’s first, is based on information gathered from the Regulatory Bodies that are members of NNAS, as well as IEN clients, external stakeholder and partners. It builds on the accomplishments of NNAS to date and lays a solid foundation for future growth. 

Established in 2012, NNAS achieved a great deal during its start-up years. In addition to building the new organization from the ground up, NNAS partnered with countless organizations, working groups and individuals to develop, test and refine the service. This work culminated in the 2015 launch of a new, streamlined single entry process for IENs applying for licensure to practise in Canada. As a result, Canada’s nurses became the first health regulatory group in the country to create one common application process for internationally trained professionals. 

“With a mandate to protect the public, Canada’s nurse regulators had a vision of creating an assessment process for IENs that was open, fair and consistent, while ensuring the highest standards of care,” says Mary-Anne Robinson, NNAS Board Chair. “It has been extremely gratifying to see that vision become a reality.”

The 2016-19 Strategic Plan includes Board goals and key themes that will guide the organization for the next three years and articulates a series of strategic directions that will lead to further quality improvement commitments, increased engagement across the NNAS membership and the development of a stable and effective organizational infrastructure.

“The transition into full international education credential service operations, signalled the end of our pilot project phase and a move to the next level of our evolution,” says Siu Mee Cheng, NNAS Executive Director. “Our new plan will help us expand and continue to seek excellence in the services we provide to international nurses outside of Canada and Regulatory Bodies across Canada. We will continue to strive for transparency, timeliness and harmonization across jurisdictions and most importantly, we will continue to apply rigorous standards for assessing qualifications and protecting the public.”

About NNAS

The National Nursing Assessment Service was created in 2012 by 21 Canadian nursing regulatory bodies working with the provincial and federal governments, to create a harmonized process to collect the requisite documentation and to assess education credentials of internationally educated nurses in order to support Canadian nursing registration. Its membership consists of the 21 licensed practical nurse, registered nurse and registered psychiatric nurse regulatory bodies in Canada, except Quebec and the territories. NNAS is governed by a 12-member board of directors representing the three regulated nursing groups.  Start-up funding was provided by the regulatory bodies, provincial governments and the Government of Canada. For more information visit www.nnas.ca

Click here to access the 2016-19 Strategic Plan online or contact info@nnas.ca to request a hard copy. 

Media Contact
Siu Mee Cheng, MHSc., BASc., CHE
Executive Director, National Nursing Assessment Service
1-877-215-9989 ext. 4 or smcheng@nnas.ca

I would like to take this opportunity to commend the National Nursing Assessment Service for its work in supporting nurses.
— The Honourable Jane Philpott, P.C., M.P., Minister of Health, March 2016
Posted on April 4, 2016 .